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Audit Committee
Name
Title
Po-Young Chu
Convener
Huey-Jen Su
Member
Chang-Mou Yang
Member
Operation of the Audit Committee
(1) The Audit Committee has 3 members.
(2) The company established the Audit Committee on June 18, 2004.The current committee members' term is from June 29, 2023, to June 28, 2026. In the most recent fiscal year (2023), the committee held 2 meetings (A), and the operational details are as follows
Title
Name
Attendance
Entrust attendance
Attendance rate
Remark
Independent Director
Po-Young Chu
2
0
100%
Convener
Independent Director
Huey-Jen Su
0
0
100%
Newly appointed on June 29, 2023
Independent Director
Chang-Mou Yang
0
0
100%
Newly appointed on June 29, 2023
Independent Director
Donald Chang
2
0
100%
Term expired on June 29, 2023
Independent Director
Shi-Chern Yen
2
0
100%
Term expired on June 29, 2023
Records Content
I. For Audit Committee meetings that concern any of the following, state the date and session of Audit Committee meeting, the motions discussed, the Audit Committee's resolutions, and how the Company has handled Audit Committee's opinions.
Conditions described in Article 14-5 of the Securities and Exchange Act.
Date
No.
2023 - 02 - 23
15th meeting of the 3rd committee
Content
1 Report on derivative transactions undertaken by the Company in December 2022 and January 2023
2 Report on external party lending, endorsement, and guarantee transactions undertaken by the Company and subsidiaries up until January 31, 2023
3 Report on the Company's audit plan execution from Oct. to Dec. 2022
4 Report on the external organization performance evaluation results of the Board of Directors and functional committees for 2022.
5 Presentation of the Company's 2022 year-end accounts
6 The profit distribution plan for the fiscal year 2022 of this company.
7 Proposed Internal Control System Statement for 2022 of this company.
8 Report on the regular evaluation of financial statement auditor's independence and competence
9 Proposed Auditor's Audit Service Fees for 2023~2025.
10 Proposed construction plan for the cleanroom and general production area of the FPL production line at our new Hsinchu factory.
Independent directors disagree
Nil
The company's handling of the different opinions of the audit committee
-
2023 - 05 - 05
16th meeting of the 3rd committee
Content
1 Report on derivative transactions undertaken by the Company from Feb. to Mar. 2023.
2 Report on external party lending, endorsement, and guarantee transactions undertaken by the Company and subsidiaries up until March 31, 2023
3 Report on the Company's audit plan execution from Jan. to Mar. 2023
4 Proposed 2023 Q1 consolidated financial statements
5 Establishment of a Pre-approval Procedure for All Non-Assurance Services Provided by Our Company's Audit Firm and its Global Alliance Members.
6 Proposed Joint Co-Issuer Arrangement for the Company's Subsidiaries in Applying for Financing and Loan Facilities with Banks.
7 Proposed "Employee Stock Option Plan for the Fiscal Year 2023" of the Company.
8 Proposed construction plan for the peripheral equipment and secondary facilities for the FPL at our new Hsinchu factory.
Independent directors disagree
Nil
The company's handling of the different opinions of the audit committee
-
2023 - 08 - 04
1st meeting of the 4th committee
Content
1 Report on derivative transactions undertaken by the Company from Apr. to June 2023.
2 Report on external party lending, endorsement, and guarantee transactions undertaken by the Company and subsidiaries up until June 30, 2023
3 Report on the Company's audit plan execution from Apr. to June 2023
4 Proposed 2023 Q2 consolidated financial statements
5 Proposed amendments to the group's tax policies and management procedures
Independent directors disagree
Nil
The company's handling of the different opinions of the audit committee
-
2023 - 11 - 03
2nd meeting of the 4th committee
Content
1 Report on derivative transactions undertaken by the Company from July to Sep. 2023.
2 Report on external party lending, endorsement, and guarantee transactions undertaken by the Company and subsidiaries up until Sep. 30, 2023
3 Report on the Company's audit plan execution from July to Sep. 2023
4 Proposed 2023 Q3 consolidated financial statements
5 Proposed basis for the issuance of new shares for the conversion of employee stock options in 2023Q3
6 Proposed funding loan case for the company to provide financial assistance to its wholly-owned subsidiary, Yuanhan Materials Co., Ltd.
7 Proposed formulation of the 'Financial Transactions Among Related Parties Operational Procedures' for the company.
8 Proposed establishment of a new production line and related facility setup for the Guanyin Factory of the company.
Independent directors disagree
Nil
The company's handling of the different opinions of the audit committee
-
Replenish
In addition to the aforementioned issues, any other motions not passed by the Audit Committee but passed by the Board at the consent of more than two-thirds of the Directors: Not applicable.
II. Avoidance of involvements in interest-conflicting motions by independent directors, including details such as the name of independent director, the motion, the nature of conflicting interests, and involvement in the voting process: None.
III. The communication between the Independent Directors and the Chief Internal Auditor and the CPAs (including the financial position and state of business operation in materiality, the means of communication, and the result):
(1) The Audit Committee convenes regularly and will invite certified public accountants, Chief Internal Auditor, and related officers to attend the meeting.
(2) The internal auditors conduct audits in accordance with the Annual Audit Plan and report to the Audit Committee on the audit findings. The Audit Committee evaluates the internal control system, the internal auditors, and the pursuit of internal audits regularly.
(3) The Audit Committee exchanges opinions with the certified public accountants retained by the Company on the review or audits of the quarterly financial statements and related legal matters, and evaluate the independence of the certified public accountants on the selection, the audit and non-audit services rendered by the certified public accountants.
Remuneration Committee
Name
Title
Huey-Jen Su
Convener
Po-Young Chu
Member
Chang-Mou Yang
Member
Operation of the Remuneration Committee
(1) The Remuneration Committee has 3 members.
(2) Term of current Committee: June 29, 2023, to June 28, 2026. The Remuneration Committee was convened 2 times (A) in the last fiscal year. Committee members’ qualifications and attendance were as follows:
Title
Name
Attendance
Entrust attendance
Attendance rate
Remark
Convener
Huey-Jen Su
0
0
100%
Convener
Newly appointed on June 29, 2023
Member
Po-Young Chu
2
0
100%
-
Member
Chang-Mou Yang
0
0
100%
Newly appointed on June 29, 2023
Independent Director
Donald Chang
2
0
100%
Term expired on June 29, 2023
Independent Director
Shi-Chern Yen
2
0
100%
Term expired on June 29, 2023
Records Content
If with respect to any resolution of the remuneration committee, any member has a dissenting or qualified opinion that is on record or stated in a written statement, the opinion shall be stated in the meeting minutes. The date of the remuneration committee meeting, session, motion, the opinions of all members, and the response to their opinions shall be recorded.
Date
No.
2023 - 02 - 23
4th-09
Content
1 Proposed profit distribution plan and director remuneration for the fiscal year 2022 of the company, including distribution method and recipients.
2 Proposed amendment of the company’s “Remuneration committee Charter.”
3 Proposed to review and approve the targets for the fiscal year 2022 and the goal achievement of related employee stock options.
4 Report on the performance evaluation results of remuneration committee for 2022.
Result
1 Unanimous approval from all committee members.
2 Unanimous approval from all committee members.
3 After deliberation by all committee members, it is proposed to present the committee’s recommendations, along with the original proposal, for discussion at the board of directors meeting.
4 Unanimous approval from all committee members.
Opinions Expressed by The Committee Members and Company’s Response
-
2023 - 05 - 05
4th-10
Content
1 Proposed the annual salary increase plan for the fiscal year 2023 of the company.
2 Proposal of the 2022 targets and the issuance ratio of related employee stock options, as well as the new targets for year 2023.
Result
1.Unanimous approval from all committee members.
2.Unanimous approval from all committee members.
Opinions Expressed by The Committee Members and Company’s Response
-
Additioinal Information
1. Define and periodically review the policies, systems, standards, and structure of performance evaluation and remuneration for directors and officers.
2. Periodically review and determine the remuneration for directors and officers.
Sustainability Development Committee
Name
Title
Johnson Lee
Convener
FY Gan
Member
Huey-Jen Su
Member
Po-Young Chu
Member
Chang-Mou Yang
Member
OPERATION OF THE Sustainability Development Committee
Title
Name
Attendance
Entrust attendance
Attendance Rate
Remark
Convener
Johnson Lee
1
0
100%
-
Member
FY Gan
1
0
100%
-
Member
Huey-Jen Su
1
0
100%
-
Member
Po-Young Chu
1
0
100%
-
Member
Chang-Mou Yang
1
0
100%
-
RECORDS CONTENT
Date
No.
2023 - 06 - 10
1
Content
Content
Result
Resullt
Expressed by The Committee Members and Company’s Response
Opinions Expressed by The Committee Members and Company’s Response
Communication with Independent Directors
Communication between Independent Directors, Chief Audit Executive (CAE) and Certified Public Accountant (CPA)
1. The company submits a monthly audit report covering the identified deficiencies and corrective actions/ improvements in the previous month to the independent directors. The independent directors review the report and give instructions/suggestions.
2. The company's CAE convenes the audit committee quarterly to explain the audit business, audit results and follow-up status to the independent directors.
3. The company holds a board meeting every quarter. Independent directors and CAE all attend the board meeting. CAE reports the internal audit business at each board meeting.
4. During the audit of quarterly and annual financial statements, CPA attends the Audit Committee to explain audit (review ) scope of Financial Statements, significant Matters, conclusions, and to provide an update on relevant regulatory requirements, and to discuss fully and jointly with the independent directors.
5. CAE, CPA and independent directors can contact each other directly at any time as needed, and the communication channel is smooth.
Communication between Independent Directors and CAE
Date
Content
2020 - 08 - 04
The Audit Committee
Main Points
Discussion basing on the company's current situation, audit results, and findings, the independent director suggested setting up risk metrics to conduct high, medium, and low importance levels for audit findings, potential risk.
Execution
The implementation progress had been reported to the independent directors on 2020/11/03.
2020 - 11 - 03
The Audit Committee
Main Points
Discussion basing on the company's current situation, audit results, and findings, the independent directors suggested to add factory environmental safety and health issues in terms of factory expansion inspection items to the annual audit plan.
Execution
The audit for factory environmental safety and health issues was added into next year audit plan.
2021 - 03 - 12
The Audit Committee
Main Points
Discussion basing on the company's current situation, audit results, and findings, follow-up reports on the improvement plans for the salary audit and investment audits had been updated.
Execution
The relevant implementation progress had been reported to the independent directors.
2021 - 05 - 04
The Audit Committee
Main Points
Discussion basing on the company's current situation, audit results, and findings, independent directors provided advice on suppliers’ management and the implementation of procurement contract.
Execution
The relevant implementation progress had been reported to the independent directors.
2021 - 08 - 02
The Audit Committee
Main Points
Discussion basing on the company's current situation, audit results, and findings.
Execution
The relevant implementation progress had been reported to the independent directors.
2021 - 11 - 02
The Audit Committee
Main Points
Discussion basing on the company's current situation, audit results, and findings., independent directors requested to follow control procedures for major engineering equipment to protect the rights of our company.
Execution
The relevant implementation progress had been reported to the independent directors at this meeting and audit team continued to track the status.
2021 - 12 - 14
The Audit Committee
Main Points
Discussions on the company's audit results and the follow-up matters.
Execution
The relevant implementation progress had been reported to the independent directors at this meeting and audit team continued to track the status.
2021 - 12 - 23
Individual communication meeting
Main Points
Communicate and discuss with independent directors on the company's global planning, major engineering projects, and adjustments for new law requirement .
Independent directors suggested to seek external experts’ support.
Execution
Evaluation execution per independent director suggestions.
2022 - 03 - 11
The Audit Committee
Main Points
1. Execution of the audit plan from 2021 October to December
2. Report the internal control declaration.
Execution
Noted. Submit the report to the board meeting.
2022 - 05 - 04
The Audit Committee
Main Points
Execution of the audit plan from 2022 January to March
Execution
Noted. Submit the report to the board meeting.
2022 - 08 - 04
The Audit Committee
Main Points
Execution of the audit plan from 2022 April to June
Execution
Noted. Submit the report to the board meeting.
2022 - 11 - 02
The Audit Committee
Main Points
1. Execution of the audit plan from July to September 2022
2. 2023 annual audit plan report
Execution
Noted. Submit the report to the board meeting.
2022 - 11 - 17
Individual communication meeting
Main Points
Communicate and discuss with independent directors about the company's audit annual plan including subsidiaries in the coming year; independent directors suggest seeking assistance from external consultants for professional projects (such as information s
Execution
Evaluation execution per independent director suggestions.
Communication between Independent Directors and CPA
Date
Content
2020 - 03 - 13
The Audit Committee
Main Points
1. CPA were in attendance to explain the audit result of the standalone and consolidated financial statements for the fiscal year 2019.
2. Communication of Key Audit Matters for the fiscal year 2019
3. According to the new IFRS bulletin, the net change amount in the beginning retained earnings should be included in undistributed earnings for taxation purposes.
4. Anticipated changes in the basis of setting aside legal reserve
5. TPEX (Taipei Exchange) circular requires company’s financial statements to be self-compiled
6. CPA's explanations to the questions raised by the independent directors
Execution
No objection.
2020 - 05 - 04
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the first quarter of 2020.
2. CPA's explanations to the questions raised by the independent directors
Execution
No objection.
2020 - 08 - 04
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the second quarter of 2020.
2. TPEX (Taipei Exchange) requests to provide self-assessment form for the company’s financial statements that are self-compiled.
3. Year-end audit matters in China.
4. CPA's explanations to the questions raised by the independent directors
Execution
No objection.
2020 - 11 - 03
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the third quarter of 2020.
2. 2020 audit scope and schedule planning
3. Year-end Group audit matters.
4. Communication of Key Audit Matters for the fiscal year 2020
5. Amendments and FAQs to Regulations Governing Loaning of Funds and Making of Endorsements/Guarantees by Public Companies
6. Amendments to Regulations Governing the Preparation of Financial Reports by Securities Issuers - additional disclosure items in the standalone financial statements for the fiscal year 2020.
7. CPA's explanations to the questions raised by the independent directors
Execution
No objection.
2021 - 03 - 12
The Audit Committee
Main Points
1. CPA were in attendance to explain the audit result of the standalone and consolidated financial statements for the fiscal year 2020.
2. Communication of Key Audit Matters for the fiscal year 2020
3. Anticipated changes in the basis of setting aside special reserve
Execution
No objection.
2021 - 05 - 04
The Audit Committee
Main Points
CPA were in attendance to explain the review result of the consolidated financial statements for the first quarter of 2021.
Execution
No objection.
2021 - 08 - 02
The Audit Committee
Main Points
CPA were in attendance to explain the review result of the consolidated financial statements for the second quarter of 2021.
Execution
No objection.
2021 - 11 - 02
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the third quarter of 2021.
2. 2021 audit scope and schedule planning
3. Communication of Key Audit Matters for the fiscal year 2021
4. Reminder to listed companies to promptly comply with the announcement schedule for publication of annual unaudited annual financial information under the "Corporate Governance Blueprint 3.0" issued by the FSC (Financial Supervisory Commission)
Execution
No objection.
2021 - 12 - 23
The Audit Committee
Main Points
1. Explanation of significant events for the fourth quarter of 2021.
2. Communication of Key Audit Matters for the fiscal year 2021
3. Planning for the year-end audit.
4. Notice of recent ordinance amendments
Execution
No objection.
2022 - 03 - 11
The Audit Committee
Main Points
1. CPA were in attendance to explain the audit result of the standalone and consolidated financial statements for the fiscal year 2021.
2. Communication of Key Audit Matters for the fiscal year 2021
Execution
No objection.
2022 - 05 - 04
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the first quarter of 2022.
2. Explanation of significant events for the first quarter of 2022.
Execution
No objection.
2022 - 08 - 04
The Audit Committee
Main Points
CPA were in attendance to explain the review result of the consolidated financial statements for the second quarter of 2022.
Execution
No objection.
2022 - 11 - 02
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the third quarter of 2022.
2. 2022 audit scope and schedule planning
3. Communication of Key Audit Matters for the fiscal year 2022
Execution
No objection.
2022 - 11 - 17
Individual communication meeting
Main Points
FSC (Financial Supervisory Commission) releases the disclosure framework for AQI (Audit Quality Indicators).
Execution
No objection.
2023 - 02 - 23
The Audit Committee
Main Points
1. CPA were in attendance to explain the audit result of the standalone and consolidated financial statements for the fiscal year 2022.
2. Communication of Key Audit Matters for the fiscal year 2022
3. Explanation of IESBA (International Ethics Standards Board for Accountants )
Execution
No objection.
2023 - 05 - 05
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the first quarter of 2023.
2. Explanation of IESBA (International Ethics Standards Board for Accountants )
Execution
No objection.
2023 - 08 - 04
The Audit Committee
Main Points
CPA were in attendance to explain the review result of the consolidated financial statements for the second quarter of 2023.
Execution
No objection.
2023 - 08 - 04
Individual communication meeting
Main Points
1. Communication matters and timetable with the Management
2. The investment structure of the Group and a description of the positioning of major companies in the Group.
3. Recent significant transactions of the Group
Execution
No objection.
2023 - 11 - 03
The Audit Committee
Main Points
1. CPA were in attendance to explain the review result of the consolidated financial statements for the third quarter of 2023.
2. 2023 audit scope and schedule planning
3. Communication of Key Audit Matters for the fiscal year 2023